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Printing Guide, Preparing Files for Print, Printable Templates - Crossvine
printing guide

Printing Guide

This easy-to-follow printing guide will help you to create personalized paper goods for your special day!

Create beautiful place cards, menus, invitations, seating charts, table cards, wedding programs, signs, favors, and much more for a fraction of the cost of hiring a professional printing company.

♥ Choose a topic below for details

Budgeting | Choose a template design | Decide where to print | Choose & purchase paper | Print a test page & final printing | Finishing touches



Save money by personalizing and printing your own custom templates!

We offer a variety of templates to choose from as well as step-by-step tutorials to walk you through the editing process. Did you know that you can cut costs drastically by printing personalized templates on a home printer or at a copy shop?  The following breakdown shows the approximate cost of do-it-yourself printing.  You may save more or less money, depending on the size of your event.

Template: $5—$20
Paper: $10—$50 per 100 sheets
Printing: $20 per 100 sheets
Finishing / Cutting: Free—$20
Total = $30—$100+

Choose a
template design

Choosing our customizable templates means your paper goods will be exclusive and unique, just like your wedding or special celebration.

Our designs include easy-to-edit layout options, using the free program Adobe Acrobat ReaderIn addition to adding your own wording, you can even add your own photos to select templates! We make it easy to create a coordinated set of invitations, RSVPs, place cards, seating charts, signs, favors and more.

wedding menu
printing guide

Decide where to print

Our templates can be printed on home and office printers or can be printed at copy shops such as FedEx Office and Staples.

Over sized items such as seating charts, are best printed at any copy shop that offers poster sized printing. Check with the printer in your area for availability and turnaround times.

♥ Be sure to always do a test print before printing an entire batch, so that you can be sure that the end result is excellent!

Choose & purchase quality paper

Our templates are designed for printing onto quality card stock and can be trimmed on the guide marks with scissors or a slide cutter.

♥ Here are a few of our favorites:
  • EXTRA THICK: Neenah Exact Cardstock – 110 lb, 8.5 x 11 Inches
    This extra thick cardstock is perfect for items that need to stand up on their own. This paper is ideal for sturdy and long-lasting tented place cards, invitations, signs, menus, and much more.
  • THICK: Neenah Classic Linen Cardstock – 80 lb, 8.5 x 11 Inches
    This cardstock is extremely durable and compatible with copiers, inkjet printers, and laser printers for multiple applications. It has an acid-free construction to eliminate yellowing and disintegration over time, making it ideal for archiving.
  • PaperSourcewww.papersource.com/wedding
    We love Paper Source’s great selection of card stock and matching envelopes! They are a little pricier than craft stores (Hobby Lobby, Michaels, etc…) but we do believe it’s worth it, especially for special events.

Please note: Templates do not fit scored or pre-punched cardstock

All templates (except for seating charts) are set up for printing onto letter sized paper. Letter sized paper measures 8.5 x 11 inches and can be found online and at most office & hobby supply stores. Each template is marked with crop marks so that they can easily be trimmed with scissors or a slide cutter. Copy shops like FedEx Office and others have heavy-duty “guillotine” paper cutters for cutting large quantities of prints. This makes it much easier if you have hundreds of items to trim!

Water bottle labels: These templates are designed for printing onto full sheet shipping labels, sized at 8.5×11 inches. We recommend using Avery’s full label sheet, available on Amazon and at most office supply stores. Please keep in mind that our templates do not fit any pre-scored or pre-punched labels. Card stock can also be used instead of sticky labels and can be attached using double-sided tape.

Print a test page & final printing

♥ Tips for printing at home:
  1. Set the printer to it’s highest quality. Make sure your printer is set to “photo” or “high” quality to get the best looking prints
  2. Use textured cardstock. Inkjet printing can sometimes look a little “fuzzy”, so we recommend using textured cardstock to hide imperfections. Our favorite textured cardstock is Neenah’s Classic Linen 80 lb cardstock. It looks just like linen fabric and it will give your invitations a beautiful textured finish.
  3. Start at 80 lb paper and up. The heavier the cardstock, the more professional your invites will look. Typically 120 lb is the highest standard for wedding invitations but a home printer may not be able to handle paper that thick. We recommend testing different paper at 80 lb and work your way up to 100-120 lb.
♥ Tips for choosing a local printer or copy shop:
  1. Not all printers or locations print the same. Different locations provide two very different print qualities even though they both used the same paper and printers.  Be sure to do a test print, regardless of location!
  2. Laser printers apply a layer of ink on top of the paper. On some types of paper, like shimmery or vellum, the ink will not adhere and will flake off.
  3. Most copy shops won’t print oddly sized stationery or envelopes. FedEx Office, Staples or other copy shops are great options for printing onto 8.5×11” sheets.  All of our templates (except seating charts) are set up for 8.5×11″ printing, which makes it easy to print and then trim on the crop marks!
smores favor

Finishing touches

Now that the prints are ready, it’s time to cut & embellish with a frame or ribbon!

Most of our templates include printer’s crop marks so that they can be easily trimmed with scissors or a paper cutter. We do recommend cutting a test page first until you are comfortable with the process.  Place cards are best cut in bulk with heavy duty “guillotine” type cutters, found at most copy shops.  These heavy-duty cutters are not self-serve but are best for cutting large quantities of prints. Please keep in mind that our templates do not fit any pre-scored, sized, or pre-punched cards (Avery, Gartner, etc.).

♥ Always use a paper cutter with a clean, sharp blade.

questions? Contact Us

We appreciate your feedback & look forward to hearing from you!

Visit our shop to browse a variety of wedding invitations, place cards, menus, programs, signs, table numbers, seating charts, and more.